Volunteer — Fall 2024 Student Summit

We are looking for volunteers to help us make the student summit run smoothly. Even an hour or two of your time can make a big difference. Below is a schedule of the summit and an overview of the volunteer shifts we still need coverage for.

Saturday, September 28, 2024, Watsonville High School

  • 9:30-10:00 am: Check-in, Breakfast & Resource Fair
  • 10:00-10:10 am: Break
  • 10:10-10:40 am: Welcome & Keynote Speakers
  • 10:40-10:50 am: Break
  • 10:50-11:20 am: Caucuses
  • 11:20-11:30 am: Snack Break
  • 11:30 am – 12:20 pm: Workshop Session #1
  • 12:20-12:30 pm: Snack Break
  • 12:30-1:20 pm: Workshop Session #2
  • 1:20-1:30 pm: Closing Ceremony
  • 1:30-2:00 pm: Catered Lunch & Resource Fair
  • 2:00 pm: End

Transportation

The Summit is providing transportation or arranging carpools for volunteers who sign up for multiple volunteer shifts. Please let us know in the sign up form if you need a ride or can offer a ride. Thank you!

Community Service Hours

If you need credit for Community Service Hours, please share your address and any other details needed on the sign up form. We will mail out letters shortly after the event.

Read about the Rainbow Conference and the Queer, Trans, and Allied Student Summit in the September 2024 Growing Up in Santa Cruz Magazine “Rainbow Conference Offers Opportunities for Teens“

Questions: Contact the Fall 2024 Summit Volunteer Coordinator at CoordinateSummit@gmail.com or (831) 427-4004.

—> Sign up to be a Volunteer for the Student Summit HERE

Volunteer opportunities for the Student Summit on Saturday, September 28th include:

Volunteer Check-in

  • 7:00 AM – 8:00 AM: Greet & welcome our team / 3 volunteers needed filled
  • 8:00 AM – 10:30 AM: Greet & welcome our team / 8 volunteers needed filled
  • 10:30 AM – 12:30 PM: Greet & welcome our team / 5 volunteers needed filled
  • 12:30 PM – 2:00 PM: Greet & welcome our team / 1 of 3 volunteers needed

Parking Assistants

  • 7:00 AM – 8:00 AM: 2 volunteers needed
  • 8:00 AM – 9:00 AM: 2 volunteers needed
  • 9:00 AM – 10:00 AM: 2 volunteers needed
  • 10:00 AM – 11:00 AM: 2 volunteers needed

Set up / Take Down

  • 7:15 AM – 9:00 AM: Morning set-up / 20 volunteers needed
  • 7:30 AM – 9:00 AM: Decorations / 4 of 5 volunteers needed
  • 1:30 PM – 2:00 PM: Lunch clean-up / 2 of 5 volunteers needed
  • 2:00 PM – 3:00 PM: Post-event takedown/classroom clean-up / 7 of 10 volunteers needed

Food / Cafeteria

  • 7:30 AM – 9:00 AM: Breakfast and snack table set-up / 7 volunteers needed
  • 8:45 AM – 10:30 AM: Serving breakfast / 7 volunteers needed
  • 9:00 AM – 11: 00 AM: Breakfast and snack table clearing/reset / 4 volunteers needed
  • 10:30 AM – 11:30 AM: Lunch prep / 4 volunteers needed
  • 11:00 AM – 1:00 PM: Snack table monitors / 2 volunteers needed
  • 11:30 AM – 2:00 PM: Lunch set-up/serving / 7 of 10 volunteers needed

Registration Check-in

  • 8:30 AM – 11:00 AM: 11 of 14 volunteers needed
  • 10:30 AM – 12:30 PM: 3 volunteers needed filled

Greeters

  • 8:45 AM – 10:15 AM: Welcome attendees / 5 of 6 volunteers needed

Goodie Bags

  • 8:45 AM – 10:30 AM: Distribute goodie bags & swag / 14 volunteers needed
  • 10:30 AM – 12:30 PM: Distribute goodie bags & swag / 2 volunteers needed filled
  • 12:30 PM – 2:00 PM: Distribute goodie bags & swag / 1 volunteers needed filled

Directional Guides

  • 9:00 AM – 11:00 AM: Help attendees navigate the summit space / 6 volunteers needed
  • 9:45 AM – 10:15 AM: Help attendees navigate the summit space / 4 of 6 volunteers needed
  • 10:30 AM – 11:45 AM: Help attendees navigate the summit space / 3 of 6 volunteers needed
  • 11:45 AM – 12:45 AM: Help attendees navigate the summit space / 1 of 5 volunteers needed
  • 12:45 PM – 1:45 PM: Help attendees navigate the summit space / 1 of 4 volunteers needed

Miscellaneous Support

  • 9:45 AM – 10:45 AM: Opening ceremony / 4 of 5 volunteers needed
  • 1:00 PM – 2:30 PM: Help as needed / 3 volunteers needed

Last updated: September 23, 2024

Student Summit Volunteer Form

—> Sign up to be a Volunteer for the Student Summit HERE

We will confirm your volunteer time slot.
Thank you again for helping make this fall’s Summit a grand success!

Parent/Guardian, Educators, and Adult Allies Summit Volunteer Form

To volunteer for the Parent/Guardian Summit, please visit Parent/Guardian, Educators, and Adult Allies “Understanding Gender” Summit Volunteer Opportunities

If you have any questions, please contact us at CoordinateSummit@gmail.com or (831) 427-4004.

Thank you!

Back to Fall 2024 Summit webpage