Please help us make the Queer, Trans, and Allied Student Summit of the Central Coast run smoothly. We are looking for volunteers to help with a few aspects of the event and if you have an hour or two to spare during the day of the event between 7:15 am – 3:00 pm on Saturday, October 8, 2019 at Watsonville High School in Watsonville, please contact contact the Fall 2022 Summit Volunteer Coordinator at CoordinateSummit@gmail.com or (831) 427-4004.
The Summit is providing transportation or arranging carpools for volunteers who sign up for multiple volunteer shifts. Please let us know in the sign up form if you need a ride or can offer a ride. Thank you!
If you need credit for Community Service Hours, please share your address and any other details needed. We will mail out letters shortly after the event.
There are two Summits — The Queer, Trans & Allied Student Summit of the Central Coast & The Parent/Guardian and Adult Allies “Understanding Gender” Summit — both on the same day and time. Volunteers are needed for both.
Volunteer opportunities on Saturday, October 8th include:
Student Summit
- 7:00 am – 10:30 am – Volunteer Host/Greeter:
3 volunteers needed/ Filled
Greet and check in all volunteers, guest speakers, and workshop presenters. - 7:00 am – 8:30 am – Parking Assistants:
1 volunteer needed/ Filled
Direct attendees to designated parking area. - 7:15 am – 9:00 am – Morning Set up:
10 volunteers needed/ 6 volunteers needed
Set up tables, chairs, linens, buffet tables area, name badges, registration, etc. - 7:30 am – 9:00 am – Decorations:
5 volunteers needed/ 1 volunteer needed
Decorate the entrance, Resource Fair and classrooms. Post signage directing attendees to parking, venue, and bathrooms. - 8:00 am – 9:00 am – Breakfast Set Up Team:
4 volunteers needed/ 1 volunteer needed
Help decorate and set up the food buffet with breakfast foods and snacks. - 8:30 am – 10:00 am – Parking Assistants:
3 volunteers needed/ 2 volunteers needed
Direct attendees to designated parking area. - 8:45 am – 10:30 am – Registration Check-in:
10 volunteers needed/ 5 volunteers needed
Registration check-in and assist students with their correct name badge and print any last minute registration name tags. - 8:45 am – 10:30 am – Goodie Bags:
4 volunteers needed/ 2 volunteers needed
Help students receive their goodie bags and correct flag enamel pin corresponding to their registration response. - 9:00 am – 10:15 am – Attendee Greeters:
6 volunteers needed/ 5 volunteers needed
Welcomes students and chaperones to the Summit and introduces Registration. - 9:00 am – 11:00 am – Breakfast & Snack Table Monitors: 4 volunteers needed
Make sure the breakfast tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Maintain Snack Table. - 9:45 am – 11:45 am – Hall monitors:
10 volunteers needed/ 7 volunteers needed
Welcome ceremony & workshop session #1 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms). - 10:00 am – 11:00 am – Parking Assistants:
3 volunteers needed/ 1 volunteer needed
Direct attendees to designated parking area. - 10:30 am – 12:30 pm – Volunteer Host/Greeter:
2 volunteer needed/ 1 volunteer1 needed
Greet and check in all volunteers, guest speakers, and workshop presenters. Includes late check-in for students. - 11:00 am – 1:00 pm – Snack Table Monitors:
2 volunteers needed/ Filled
Make sure the snack tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Prep for lunch. - 11:45 am – 12:30 pm – Hall monitors:
5 volunteers needed/ 4 volunteers needed
Workshop session #2 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms). - 12:30 – 1:45 pm – Hall monitors:
4 volunteers needed/ 1 volunteer needed
Closing ceremony & lunch begins. Assigned hall monitors assist students from workshops rooms to the closing ceremony and cafeteria. - 12:30 pm – 2:00 pm – Volunteer Host/Greeter:
3 volunteers needed/ 2 volunteers needed
Greet and check in all volunteers, guest speakers, and workshop presenters. - 12:15 pm – 1:15 pm – Closing Ceremony:
2 volunteers needed/ 1 volunteer needed
Help with technicalities, speeches, and miscellaneous support. - 12:45 pm – 2:00 pm – Afternoon Catering Setup Crew: 10 volunteers needed
Help set up for the lunch break and prepare food–helps make the prep smooth. During lunch, help serve lunch to students. - 1:00 pm – 2:30 pm – Miscellaneous Support: 2-3 volunteers needed
Help out as needed. Food Conservation towards end of lunch, packaging leftover food for attendees and volunteers. - 1:30 pm – 2:00 pm – Cleanup Crew:
4-5 volunteers needed/ 1 volunteer needed
Help clean up during lunch.
Package leftover food into safe containers - 2:00 pm – 3:00 pm – Post Event Cleanup Crew:
10 volunteers needed/ 9 volunteers needed
Put away tables and chairs at the main venue and clean the hallway floors next to the workshop rooms. Make sure the classrooms are cleaned and left in the same set up. Take down posters, decorations, signage, etc.
Last updated: October 6, 2022
Student Summit Volunteer Form
—> Sign up to be a Volunteer for the Student Summit HERE
We will confirm your volunteer time slot.
Thank you again for helping make this fall’s Summit a grand success!
Parent/Guardian and Adult Allies Summit Volunteer Form
To volunteer for the Parent/Guardian Summit, please visit Parent/Guardian and Adult Allies “Understanding Gender” Summit Volunteer Opportunities
If you have any questions, please contact us at CoordinateSummit@gmail.com or (831) 427-4004.
Thank you!