Please help us make the Summit run smoothly. We are looking for volunteers to help with a few aspects of the event and if you have an hour or two to spare during the day of the event between 7:30 am – 3:00 pm on Saturday, October 5, 2019 at Watsonville High School in Watsonville, please contact Oliver Cantrell, Fall 2019 Summit Volunteer Coordinator, at email or (831) 427-4004.
If you need credit for Community Service Hours, please share your address and any other details needed. We will mail out letters shortly after the event.
There are two Summits — The Queer, Trans & Allied Student Summit & The Parent/Guardian Summit — both on the same day and time. Volunteers are needed for both.
Volunteer opportunities on Saturday, October 5th include:
Student Summit
- 7:15 am – 10:30 am – Volunteer Host/Greeter:
3 volunteersFull
Greet and check in all volunteers, guest speakers, and workshop presenters. - 7:30 am – 9:00 am – Morning Set up:
10 volunteers8 volunteers needed
Set up tables, chairs, linens, buffet tables area, name badges, registration, etc. - 7:30 am – 9:00 am – Decorations: 5 volunteers needed
Decorate the entrance, Resource Fair and classrooms. Post signage directing attendees to parking, venue, and bathrooms. - 8:00 am – 9:00 am – Breakfast Set Up Team:
4 volunteersFull
Help decorate and set up the food buffet with breakfast foods and snacks. - 8:30 am – 10:00 am – Parking Assistants:
3 volunteers1 volunteer needed
Direct attendees to designated parking area. - 9:00 am – 11:00 am – Breakfast & Snack Table Monitors:
3 volunteersFull
Make sure the breakfast tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Maintain Snack Table. - 9:00 am – 10:30 am – Registration Check-in:
3 volunteersFull
Registration check-in and assist students with their correct name badge and print any last minute registration name tags. - 9:00 am – 10:30 am – Goodie Bags:
2 volunteersFull - Help students receive their goodie bags and correct flag enamel pin corresponding to their registration response.
- 9:45 am – 11:15 am – Hall monitors: 3 volunteers needed
Welcome ceremony & workshop session #1 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms). - 10:00 am – 11:00 am – Parking Assistants: 3 volunteers needed
Direct attendees to designated parking area. - 10:30 am – 12:30 pm – Volunteer Host/Greeter:
1 volunteerFull
Greet and check in all volunteers, guest speakers, and workshop presenters. Includes late check-in for students. - 11:00 am – 1:00 pm – Snack Table Monitors: 2 volunteers needed
Make sure the snack tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Prep for lunch. - 11:15 am – 12:30 pm – Hall monitors: 3 volunteers needed
Workshop session #2 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms). - 12:30 – 1:45 pm – Hall monitors: 3 volunteers needed
Closing ceremony & lunch begins. Assigned hall monitors assist students from workshops rooms to the closing ceremony and cafeteria. - 12:30 pm – 2:00 pm – Volunteer Host/Greeter: Full
Greet and check in all volunteers, guest speakers, and workshop presenters. - 12:15 pm – 1:15 pm – Closing Ceremony: 2 volunteers needed
Help with technicalities, speeches, and miscellaneous support. - 12:45 pm – 2:00 pm – Afternoon Catering Setup Crew: 10 volunteers needed
Help set up for the lunch break and prepare food–helps make the prep smooth. During lunch, help serve lunch to students. - 1:00 pm – 2:30 pm – Miscellaneous Support:
2-3 volunteers1 volunteer needed
Help out as needed. Food Conservation towards end of lunch, packaging leftover food for attendees and volunteers. - 1:30 pm – 2:00 pm – Cleanup Crew: 4-5 volunteers needed
Help clean up during lunch.
Package leftover food into safe containers - 2:00 pm – 3:00 pm – Post Event Cleanup Crew: 10 volunteers needed
Put away tables and chairs at the main venue and clean the hallway floors next to the workshop rooms. Make sure the classrooms are cleaned and left in the same set up. Take down posters, decorations, signage, etc.
Last updated: October 3, 2019
Student Summit Volunteer Form
Thank you for volunteering at the Fall 2019 Queer, Trans & Allied Student Summit on Saturday, October 5, 2019.
Please complete this form to sign up as a volunteer.
If you have any questions, please contact Oliver Cantrell, Fall 2019 Summit Volunteer Coordinator, at email or (831) 427-4004.
Student Summit Volunteer Form -- Fall 2019
We will confirm your volunteer time slot.
Thank you again for helping make this fall’s Summit a grand success!
Oliver Cantrell
Fall 2019 Summit Volunteer Coordinator
Parent/Guardian Summit
To volunteer for the Parent/Guardian Summit, please visit Parent/Guardian Summit Volunteer Opportunities