Volunteer — Fall 2019 Student Summit

• 7:15 am – 10:30 am – Volunteer Host/Greeter: 3 volunteers Full
  Greet and check in all volunteers, guest speakers, and workshop presenters.
• 7:30 am – 9:00 am – Morning Set up: 10 volunteers 8 volunteers needed
  Set up tables, chairs, linens, buffet tables area, name badges, registration, etc.
• 7:30 am – 9:00 am – Decorations: 5 volunteers needed
  Decorate the entrance, Resource Fair and classrooms. Post signage directing attendees to parking, venue, and bathrooms.
• 8:00 am – 9:00 am – Breakfast Set Up Team: 4 volunteers Full
  Help decorate and set up the food buffet with breakfast foods and snacks.
• 8:30 am – 10:00 am – Parking Assistants: 3 volunteers 1 volunteer needed
  Direct attendees to designated parking area.
• 9:00 am – 11:00 am – Breakfast & Snack Table Monitors: 3 volunteers Full
  Make sure the breakfast tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Maintain Snack Table.
• 9:00 am – 10:30 am – Registration Check-in: 3 volunteers Full
  Registration check-in and assist students with their correct name badge and print any last minute registration name tags.
• 9:00 am – 10:30 am – Goodie Bags: 2 volunteers Full
• Help students receive their goodie bags and correct flag enamel pin corresponding to their registration response.
• 9:45 am – 11:15 am – Hall monitors: 3 volunteers needed
  Welcome ceremony & workshop session #1 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms).
• 10:00 am – 11:00 am – Parking Assistants: 3 volunteers needed
  Direct attendees to designated parking area.
• 10:30 am – 12:30 pm – Volunteer Host/Greeter: 1 volunteer Full
  Greet and check in all volunteers, guest speakers, and workshop presenters. Includes late check-in for students.
• 11:00 am – 1:00 pm – Snack Table Monitors: 2 volunteers needed
  Make sure the snack tables are clean. Make sure there is plenty of food and supplies accessible. Clean up empty dishes and containers if they can’t be refilled. Prep for lunch.
• 11:15 am – 12:30 pm – Hall monitors: 3 volunteers needed
  Workshop session #2 begins. Assigned hall monitors assist students with navigating the school campus (ie: workshops, restrooms).
• 12:30 – 1:45 pm – Hall monitors: 3 volunteers needed
  Closing ceremony & lunch begins. Assigned hall monitors assist students from workshops rooms to the closing ceremony and cafeteria.
• 12:30 pm – 2:00 pm – Volunteer Host/Greeter: Full
  Greet and check in all volunteers, guest speakers, and workshop presenters.
• 12:15 pm – 1:15 pm – Closing Ceremony: 2 volunteers needed
  Help with technicalities, speeches, and miscellaneous support.
• 12:45 pm – 2:00 pm – Afternoon Catering Setup Crew: 10 volunteers needed
  Help set up for the lunch break and prepare food–helps make the prep smooth. During lunch, help serve lunch to students.
• 1:00 pm – 2:30 pm – Miscellaneous Support: 2-3 volunteers 1 volunteer needed
  Help out as needed. Food Conservation towards end of lunch, packaging leftover food for attendees and volunteers.
• 1:30 pm – 2:00 pm – Cleanup Crew: 4-5 volunteers needed
  Help clean up during lunch.
  Package leftover food into safe containers
• 2:00 pm – 3:00 pm – Post Event Cleanup Crew: 10 volunteers needed
  Put away tables and chairs at the main venue and clean the hallway floors next to the workshop rooms. Make sure the classrooms are cleaned and left in the same set up. Take down posters, decorations, signage, etc.

Last updated: October 3, 2019

Student Summit Volunteer Form

Thank you for volunteering at the Fall 2019 Queer, Trans & Allied Student Summit on Saturday, October 5, 2019.

Please complete this form to sign up as a volunteer.

If you have any questions, please contact Oliver Cantrell, Fall 2019 Summit Volunteer Coordinator, at email or (831) 427-4004.